DATA PRIVACY STATEMENT
Brightside Group SARL, 9, Boulevard de Saint-Georges 36, 1205 Geneva, Switzerland is a Geneva-based events and consulting company serving corporate and institutional clients around the world.
It is Brightside’s utmost concern to constantly improve its services in order to best meet the needs of its Clients. To this end, Brightside Group may collect and store certain information, including personal data of people like you. Brightside takes the protection of your personal data very seriously in all of its business processes. This Data Protection Statement is meant to help you understand how data are collected, processed and stored to meet legal requirements and Brightside’s data protection standards.
It will be very difficult and in most countries even impossible for Brightside to provide you services if you refuse to allow Brightside to process your data. For this reason, by providing personal data to Brightside, you agree to be legally bound by and explicitly consent to this Data Protection Statement, as it may be amended from time to time. If you do not agree to this Data Protection Statement or cannot form a legally binding contract, Brightside would not be able to process your personal data.
Upon using the Brightside Group’s Site, you agree that the data controller may collect and process the Personal Data relating to you in the manner as defined by the present Policy. You acknowledge that you have read and understood this Policy and agree to be bound by it as well as comply with all applicable laws and regulations.
Article 1. SCOPE OF THIS DATA PROTECTION STATEMENT
This Data Protection Statement applies to all services offered by Brightside Group.
This Data Protection Statement does not apply to services offered by other companies or individuals. This Data Protection Statement does not cover the information practices of other companies and organizations who advertise our services or any third party operating any website to which the Brightside website or other digital asset may contain a link.
Article 2. DATA COLLECTED AND METHOD OF COLLECTION
2.1 IN GENERAL
Brightside collects general and personal data concerning:
a) you, when you provide your details to Brightside Group Sàrl;
b) its clients (in such cases, client must ensure that it is entitled to disclose such data and that you are aware of the various matters detailed in this Data Protection Statement);
c) participants at client’s meetings and events organized by Brightside;
d) users of Brightside’s or client’s websites; and third parties (such as online service provider or single sign on authority).
The Contact Profile may contain but is not limited to:
-date of birth;
-organization or company of employment and/or job title;
-field of activity and/or interest
2.2 COOKIES POLICY
What are cookies?
Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognize you and make your next visit easier and the service more useful to you. Cookies can be “persistent” or “session” cookies.
-to enable certain functions of the website,
-to provide analytics,
-to improve the user experience,
-to enable advertisements delivery, including behavioral advertising,
-to share on social networks
We use both session and persistent cookies on the service and we use different types of cookies to run the service:
-Essential cookies: we may use essential cookies to authenticate users and prevent fraudulent use of user accounts.
-Third-party cookies: in addition to our own cookies, we may also use various third-party cookies to report usage statistics of the Service, deliver advertisements on and through the Service, and so on.
What are your choices regarding cookies?
Please note, however, that if you delete cookies or refuse to accept them, some features of the Brightside website may not work properly, you may not be able to store your preferences, and some of our pages might not display properly.
Article 3. PURPOSE OF DATA COLLECTION
Brightside uses the data collected to provide, maintain, protect and improve the overall quality of its services. Data collection is also meant to protect Brightside and its users. Brightside Group does not collect more data than is necessary to fulfill such purposes.
In addition to creating Contact Profiles, Brightside uses your data for the following purposes and for which you give your consent:
1) Promotion and Marketing: Brightside may use your data to personalize your experience on the Brightside website by presenting advertisements that are more relevant to you, to send you marketing communications that we believe may be of interest to you, including information about our services, case studies, thought leadership or whitepapers, blog updates, etc.
2) Technical Data: Brightside, or third parties instructed by Brightside, evaluate this data purely for statistical purposes and only in an anonymised form, in order to optimize Brightside’s website and increase user-friendliness, efficiency and safety. Brightside may in particular use technical data to measure the success of marketing campaigns, compile statistics about Brightside website usage and response rates, and use aggregated personal data calculate the percentage of Brightside users who have a particular telephone area code.
3) Other Purposes: Brightside may use your data as Brightside believes to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce Brightside’s terms and conditions; (e) to protect Brightside’s operations; (f) to protect Brightside’s rights, privacy, safety or property, you or others; and (g) to allow Brightside to pursue available remedies or limit the damages that Brightside may sustain; (h) to allow you to apply for a Brightside job offer.
Brightside will ask your consent before using data for a purpose other than those that are set out in this Statement subject to mandatory laws.
Article 4. DURATION OF STORAGE
General and personal data will be kept by Brightside only as long as reasonably necessary taking into consideration its need to answer queries or resolve problems, to provide improved and new services and to comply with legal requirements under applicable laws or with inquiries from Clients on past events or travel activities. Brightside will retain general and personal data during a maximum period of five years if no specific legal requirement. For applicants, the data will be retained for a maximum period of 2 years.
Article 5. LOCATION OF STORAGE AND CONTROLLER OF DATA BASE
The Contact Profiles that Brightside maintains are stored in a cloud-based central database at a third-party provider’s location in Switzerland. The purpose and content of Brightside’s central database are determined by Brightside Group Sàrl.
Article 6. YOUR DUTIES
You must ensure that the data you provide us with are:
-compliant with any applicable laws
In particular, since Brightside will mainly use email communications with you, you are required to notify us of any modification of your email address.
Brightside is committed to protecting the privacy needs of children and we encourage parents and guardians to take an active role in their children’s online activities.
Article 7. TRANSFER AND COMMUNICATION OF DATA
7.1 IN GENERAL
a) Transfer to third-party: Brightside works with certain third parties to obtain support services in connection with Brightside services. Brightside may also transfer personal data to third parties at the request of its Clients.
b) Regulatory transfers: Brightside may be required by law to transfer data to governments and regulatory and/or supervisory authorities.
7.2 ELECTRONIC TRANSFER OF DATA
If you visit Brightside’s website your data will be transported via an open publicly accessible network. The data might therefore be transmitted across national borders even if you and Brightside are located in Switzerland. This involves notably the risk that your data may be intercepted and read by third parties, allowing such third parties to infer an already existing or future business relationship between you and Brightside.
Furthermore, you are notified that information you transmit or allow to be transmitted to you by Brightside via an electronic medium, in particular via e-mail, SMS, contact forms, etc. are usually unencrypted and therefore neither confidential nor secure. Even in the event of an encrypted transmission, sender and recipient remain unencrypted in each case. Third parties may therefore be able to infer an existing or future business relationship between you and Brightside.
If you provide Brightside with personal information, your personal data may be transferred by Brightside to countries whose data protection laws may be different from, and less stringent than, those in your country of residence as set forth above. Your personal data may in particular be transferred to the United States. You are hereby notified that your personal data might be accessed by governmental authorities in such countries (in particular by US authorities).
Article 8. YOUR RIGHTS
In accordance with applicable data protection laws and regulations, you have a right to request access to, rectification of your Data, or restriction of processing, and to object to said processing, as well as the right to data portability to the extent applicable. Moreover, you have a right to lodge a complaint with a supervisory authority.
Under certain conditions you also have the right to have your personal data that is stored by Brightside blocked and deleted, unless Brightside has to keep these data for legitimate business or legal purposes.
Article 9. CHANGES
This Statement may be revised and updated by Brightside from time to time to comply with statutory data protection and privacy laws.
Article 10. CONTACT
If you need further assistance, please contact: firstname.lastname@example.org